Project Management Manual: A Summary

Essay by XeebokUniversity, Master's November 2006

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Project Management is the term used for managing a task that is within a specific budget and a, usually strict, time frame and involving cross functional teams. That's to say, a project should have a "unique set of activities meant to produce a defined outcome within an established time frame using specific allocation of resources". Time, results and resources being the 3 components of which a trade off is usually needed between them.

The process of project management usually starts with Defining and organizing, followed by the Planning phase and ending by tracking and managing.

I. Define and Organize the Project:

It's the first step of project management and it involves identifying the objectives, the team involved and the means as to how the objectives are to be attained. Several steps are involved at this stage; among them are:

- Establish the project organization:

At this step, all responsibilities are clearly stated and assigned accordingly to each team and to each project member.

Here a project team roster is made which is a table showing details of each member and their roles in the project.

- Define the project parameters

At this step, a Project Objective Statement (POS) that defines the project scope, schedule, and resources needs. The key actions to achieve this is to write a project objective statement, to list the major deliverables and last but not least, to generate an Is/Is Not list for each of the deliverables.

- Plan the project framework:

The key elements for this step is agree on meeting management procedures, mange issues using an official log while having a specific place to store them and a person responsible for it. Finally is to have a communication strategy.

- Assemble project definition and document:

This is the last step in defining and organizing...